Auditor Finance Clerk III

Summary

Responsible for the efficient, accurate, and timely performance of a variety of Auditor Finance duties including primary backup to accounts payable and payroll, and assistant to the Deputy Auditor with tax preparation responsibilities. Performs various other clerical duties related to scope of responsibility as assigned and under direct authority of the Auditor Appointed Deputy and/or County Auditor Recorder.

Essential Functions

The following duties are typical for this position.  These are not to be construed as exclusive or all inclusive.   

Other duties may be required and assigned. 

• Answers phone inquiries within scope of responsibility and refers inquiries to proper resource when necessary
• Responsible and accountable for the accurate, timely and efficient processing of all payroll claims for County employees and the issuance of accurate warrants in payment of County payroll claims in accordance with established policies and procedures and legislative requirements 
• Checks and balances payroll insurance deductions and forwards reports to Human Resources
• Responsible for maintaining employee records in accordance with authorized approval
• Prepares and maintains appropriate files and records including the operations of claims processing
• Assists Deputy Auditor in maintaining the Auditor’s tax year responsibilities
• Assists Deputy Auditor with quarterly, annual, and fiscal year reporting 
• Monitors departmental grants and prepared Schedule of Expenditure of Federal Awards
• Assists Deputy Auditor in preparing reports and materials for all external audits brought to the Auditor’s Office. 
• Prepares Woodbury County Board Meeting Minutes in a timely manner
• Performs ordering and maintenance of office supplies
• Assures that all assignments are completed in a thorough and accurate manner
• Performs related tasks/assignments/special projects as assigned
• Responsible for reports related to the scope of responsibility as required by legislative policies and procedures or by the County Auditor/Recorder
• Prepares and maintains appropriate files and records
• Attendance is required

Non-Essential Functions and Responsibilities:

• Assists with the accurate and effective accomplishment of a variety of tasks/assignments/ reports/ special projects and other duties as assigned by the Auditor Appointed Deputy and/or The County Auditor Recorder. 

Mental and Physical Competencies Required to Perform Essential Functions:

Language Ability

Ability to read and interpret documents such as safety rules, operating, and maintenance instructions, and procedure manuals and/or Iowa or County systems.  Ability to write routine reports and correspondence.   Ability to speak effectively before groups of customers or employees of the County in clearly spoken English.   Ability to communicate Woodbury County policies to managerial and 

non-managerial groups in person and in writing.  Ability to read and understand legal descriptions, policies, and procedures.  

Able by voice communications to express or exchange ideas by means of the spoken word in clearly spoken English

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.   Ability to compute rate, ratio, and percent and to draw or interpret graphs.  Knowledge of basic bookkeeping principles.  Knowledge of legislative requirements related to County systems.   Knowledge of County principles and procedures. 

Behavior Skills

Ability to begin work at the starting time without tardiness, absenteeism, or leaving work early without authorization or for good reason. Conduct or appearance in good keeping with a professional image and/or position of the County.  Ability to read and understand the Work Rules of the County such as Bullying will not be tolerated, theft and dishonesty will not be tolerated, and disobedience, insubordination, or refusal to comply with reasonable instructions of authorized supervision will not be tolerated. Ability to cope with numerous time sensitive requests from County offices.  

Reasoning Ability

Ability to apply common sense understanding to carry out simple one or two stage instructions.  Ability to deal with standardized situations with only occasional or no variables.  Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardizes situations.   Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Cognitive Demands

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.  Ability to set priorities regarding assignments and follow through to completion; ability to establish and maintain effective working relationships with associates and the public by means of clearly spoken English.

Equipment Used

Computer for data entry, spreadsheets and word processing, calculator (10 key), copier/scanner, possess knowledge of general office equipment and procedures. Type rapidly and accurately with at least 40 words per minute (net score), accurate proofreading. Possess knowledge of anything relating to County Auditor/Recorder systems. 

Physical Demands

Typical office environment involving sitting, walking, occasional bending, lifting, and carrying paper and related light objects generally weighing 25 Lbs.  or less and negligible amount of force frequently or constantly to move objects.   Horizontal and vertical reaching motion is required.  Aptitudes required are those typically associated with clerical operations including clerical, numerical, and forms perceptions, clarity of vision to view computer screens and for preparing and analyzing written data and to determining the accuracy and thoroughness of work and observing general surrounds and activities, legal documents, and property descriptions cards; eye/hand/foot coordination, hand and finger dexterity, motor coordination, grasping and repetitive motions,  hearing to perceive information at normal spoken word levels and conversation skills for expressing or exchanging ideas by means of the spoken word in clearly spoken English. 

Environmental Adaptability

Work is performed in a typical office environment and has no unusual exposure to environmental issues. 

Essential Knowledge, Experience, and Ability

• High school diploma or General Equivalency Degree (GED)
• Bachelor’s degree in Accounting or a related discipline is preferred 
• Supervisory experience preferred
• Previous Accounting experience preferred
• Mathematical ability required
• Computer skills: Excel, Microsoft Word, and Outlook
•   Ability to set priorities regarding assignments and follow through to completion
•   Accurate proofreading and excellent recordkeeping skills
•   Ability to communicate tactfully and courteously with others
• Keyboarding skill test from Iowa Workforce Development with 40 words per minute (net score), within the last 12 months
• Candidate for hire must successfully pass a background check, a physical examination, vision, back screen and drug screen prior to employment.

Essential Education, Certification, and/or Licenses

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks Candidate for hire must successfully pass a background check, a physical examination, vision, back screen and drug screen prior to employment. The use of clearly spoken English for the skills and purposes of this job.