Clerk II (Human Resources)

Summary

Woodbury County benefits include: IPERS. Great Health Insurance Benefit, Free Dental, Life & LTD Insurance, Sick leave benefits, Vacation, 10 Paid Holidays, 2 Personal Days.

Performs intermediate clerical work encompassing a variety of office assistance tasks; does related work as required. Serves as a confidential assistant to the Human Resources Director and Board of Supervisors. Work is performed under the direct authority of the County Human Resource Director.

Essential Functions

Essential Functions and Responsibilities:

The following duties are typical for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Responsible for answering phone inquiries within scope of responsibility and refers inquiries to proper resource when necessary and assists employees and the public with employment and benefit information
• NEOGOV – responsible for processing applications, making sure that all information needed is gathered before sending to hiring departments.
• Assist public with job application inquiries and process same, in conformity with County, State, and Federal requirements
• Assist with preparation of job vacancy postings, and mailings.
• Inform and assist applicants with County application procedures and answer any questions concerning advertised and/or posted job vacancies.
• Processing and maintain all daily application forms and indexed data in an accurate and timely manner
• Responsible for preparation and sending position filled letters to applicants
• Assist with new employees' insurance and IPERS enrollment forms, W-4s, I-9s and state Centralized Employee Registry forms
• Arrange pre-employment physical and drug screening appointments, background checks and notifies new employees and department and ensure employee qualifications are met
• Assist with handling special projects and carry out other assigned work as required by supervision within the scope of general authority and responsibility 
• Responsible for the maintenance of the public/employee bulletin board postings or announcements 
• Performs ordering and maintenance of office supplies, benefit supplies for medical, dental, vision, and flex benefits
• Receive and file payroll reports including benefit deductions
• Responsible for scanning of Human Resources information and files
• Handles confidential information which relates to both collective bargaining, personnel issues, benefit matters, and departmental operations
• Process periodic employment verification forms
• Maintains an accurate electronic file system of official documents, periodicals, reports, forms, and correspondence which may be of a confidential nature.
• Assist county employees with open enrollment forms.
• Assisting in creating and distribution of County Newsletter
• Prepare Human Resource Board Book for Board of Supervisor Meetings
• Prepares and tracks employee recognition of years of service and produces certificates and recognition awards
• Assists in processing periodic employment verification forms
• Assures that all assignments are completed in a thorough and accurate manner
• Attendance is required.

Non-Essential Functions and Responsibilities:

• Perform various other Human Resource related tasks/assignments/special projects as directed by the County Human Resource Director.

Minimum Education and Experience Required to Perform Essential Functions: 

•  High school diploma or General Equivalency Degree (GED).
  • Specific knowledge of a body of rules or operations for a functional area or areas such as might be acquired in (1) one to (3) three years of prior related experience.
  • Ability to type rapidly and accurately with at least 40 words per minute (net score),
  •  Ability to tactfully and courteously communicate with others by means of the spoken word in clearly spoken English
  •  Knowledge of general office equipment and procedures
  •  Accurate proofreading
  •  Computer skills: Excel, Microsoft Word, and Outlook
  •  Mathematical ability
  •  Ability to set priorities regarding assignments and follow through to completion
  •  Good recordkeeping skills
  •  Ability to type rapidly and accurately with at least 40 words per minute (net score),
  •  Personal maturity to safeguard confidential information
  •  Candidate for hire must successfully pass a background check, a physical examination, vision, back screen and drug scren prior to employment 

Essential Education, Certification, and/or Licenses