Minutes - 7/3/2012

JULY 03, 2012 — TWENTH-SEVENTH MEETING OF THE WOODBURY COUNTY BOARD OF SUPERVISORS

The Board of Supervisors met on Tuesday, July 03, 2012 at 10:00 a.m.  Board members present were Monson, Clausen, Boykin, and Smith; Tripp was absent.  Staff members present were Karen James, Board Administrative Coordinator, Joshua Widman, Assistant County Attorney, and Patrick F. Gill, Auditor/Clerk to the Board. 
      
The Claims were approved as presented.  Copy filed.

The meeting was called to order.

Motion by Monson second by Boykin to approve the minutes of the 06/26/2012 Board meeting.  Carried 3-0; Clausen abstained.  Copy filed.

Motion by Boykin second by Monson to approved the separation of Mary Hagan, Youth Worker, Juvenile Detention Dept., effective 07-05-12.  Resignation, the Appointment of Colin Suggitt, Civilian Jailer, County Sheriff Dept., effective 07-05-12, $16.40/hour.  Job Vacancy Posted:  05-02-12.  Entry Level Salary:  $16.40/hour.  Motion carried 4-0; Copy filed.

Motion by Monson second by Boykin to approve and authorize the Chairman to sign a Resolution approving tax abatement for City of Moville, 25 First St., Parcel #894432106005, Sioux City.  Carried 4-0.

WOODBURY COUNTY, IOWA
RESOLUTION # 10,936
RESOLUTION APPROVING ABATEMENT OF TAXES

WHEREAS, the City of Moville,  Iowa are the titleholders of real estate Parcel #894432106005 located in Woodbury County, Iowa and legally described as follows: 

Parcel # 894432106005

East Twenty-five Feet (E 25 ft) of South Half (S ½) of Lot Two (2) and all of South Half (S     
½) Lot Three (3) Block Four (4) Jones First Addition, City of Moville, Woodbury County, 
Iowa

WHEREAS, the abovestated property has an unpaid balance of taxes owing, and the parcel is owned by a political subdivision of the state; and

WHEREAS, the political subdivision, namely the City of Moville, Iowa, is failing to immediately pay the taxes due; and 

WHEREAS, the Board of Supervisors sees that good cause exists for the abatement of these taxes; and

NOW, THEREFORE, BE IT RESOLVED, that the Woodbury County Board of Supervisors hereby abates the taxes owing on the above parcels according to Code of Iowa, 445.63, and hereby directs the Woodbury County Treasurer to abate these aforementioned taxes from the tax records.

SO RESOLVED this 3rd day of July, 2012.
WOODBURY COUNTY BOARD OF SUPERVISORS
Copy filed.

Motion by Monson second by Boykin to approve and receive for signatures, a Resolution for inter-fund operating transfers for FY 2012-2013.  Carried 4-0.

WOODBURY COUNTY, IOWA
RESOLUTION FOR INTER-FUND OPERATING
RESOLUTION #10,937

Whereas, it is desired to authorize the Auditor to periodically transfer sums from the General
Supplemental to the General Basic Fund during the Fiscal Year 2012-13 budget year, and

Whereas, said transfers must be in accordance with Section 331.432 Code of Iowa,

Whereas, the purpose of the transfers are to fund the appropriations for the matching FICA, IPERS,
Health Insurance, Life Insurance and LTD costs expended from the General Basic Fund.

Now, therefore be it resolved by the Board of Supervisors of Woodbury County, Iowa, as follows:

The total maximum transfers from the General Supplemental Fund to the General Basic
Fund for the fiscal year beginning July 1, 2012, shall not exceed the sum of $ 4,405,013

The Auditor is directed to correct his books when said operating transfers are made and to notify
the Treasurer of the amounts of said transfers.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County
Iowa, on July 2nd, 2012

WOODBURY COUNTY BOARD OF SUPERVISORS
Copy filed.

Motion by Boykin second by Clausen to approve and receive for signatures, a Resolution for inter-fund operating transfers for FY 2012-2013.  Carried 4-0.

WOODBURY COUNTY, IOWA
RESOLUTION FOR INTER-FUND OPERATING
RESOLUTION #10,938
      
Whereas, it is desired to authorize the Auditor to periodically transfer sums from the Rural Basic
Services Fund to the County Library Fund during the Fiscal Year 2012-13 budget year, and

Whereas, said transfers must be in accordance with Section 331.432 Code of Iowa,

Whereas, the purpose of the transfers are to move the taxes, levied on the township valuations, to
the County Library Fund to pay the their share of the expenses of the County Library.

Now, therefore be it resolved by the Board of Supervisors of Woodbury County, Iowa, as follows:

The total maximum transfers from the Rural Basic Services Fund to the County Library Fund
for the fiscal year beginning July 1, 2012, shall not exceed the sum of $ 127,246.

The Auditor is directed to correct his books when said operating transfers are made and to notify
the Treasurer of the amounts of said transfers.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County
Iowa, on July 2nd, 2012

WOODBURY COUNTY BOARD OF SUPERVISORS
Copy filed.

Motion by Clausen second by Boykin to approve and receive for signatures, a Resolution for inter-fund operating transfers
for FY 2012-2013.  Carried 4-0.

WOODBURY COUNTY, IOWA
RESOLUTION FOR INTER-FUND OPERATING
RESOLUTION #10,939
      
Whereas, it is desired to authorize the Auditor to periodically transfer sums from the Rural Basic
Services Fund to the Secondary Roads Fund during the Fiscal Year 2012-13 budget year, and

Whereas, said transfers must be in accordance with Section 331.432 Code of Iowa,

Whereas, the purpose of the transfers are to move the taxes, levied on the township valuations, to
the Secondary Roads Fund to pay their share of the expenses of the Secondary Roads Fund.

Now, therefore be it resolved by the Board of Supervisors of Woodbury County, Iowa, as follows:

The total maximum transfers from the Rural Basic Services Fund to the Secondary Roads Fund
for the fiscal year beginning July 1, 2012, shall not exceed the sum of $  945,000.

The Auditor is directed to correct his books when said operating transfers are made and to notify
the Treasurer of the amounts of said transfers.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County
Iowa, on July 2nd, 2012

WOODBURY COUNTY BOARD OF SUPERVISORS
Copy filed.

Motion by Boykin second by Monson to approve and receive for signatures, a Resolution for inter-fund operating transfers
for FY 2012-2013.  Carried 4-0.

WOODBURY COUNTY, IOWA
RESOLUTION FOR INTER-FUND OPERATING
RESOLUTION #10,940
      
Whereas, it is desired to authorize the Auditor to periodically transfer sums from the Riverboat Fund
to the Equipment Replacement Fund during the Fiscal Year 2012-13 budget year, and

Whereas, said transfers must be in accordance with Section 331.432 Code of Iowa,

Whereas, the purpose of the transfers are to move riverboat revenues to the Equipment
Replacement Fund for the partial funding of the equipment replacements,

Now, therefore be it resolved by the Board of Supervisors of Woodbury County, Iowa, as follows:

The total maximum transfers from the Riverboat Fund to the Equipment Replacement
Fund for the fiscal year beginning July 1, 2012, shall not exceed the sum of $ 121,300.

The Auditor is directed to correct his books when said operating transfers are made and to notify
the Treasurer of the amounts of said transfers.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County
Iowa, on July 2nd, 2012

WOODBURY COUNTY BOARD OF SUPERVISORS
Copy filed.

Motion by Boykin second by Clausen to approve and receive for signatures, a Resolution for inter-fund operating transfers for FY 2012-2013.  Carried 4-0.

WOODBURY COUNTY, IOWA
RESOLUTION FOR INTER-FUND OPERATING
RESOLUTION #10,941
      
Whereas, it is desired to authorize the Auditor to periodically transfer sums from the Local Option
Sales Tax Fund to the General Basic Fund during the Fiscal Year 2012-13 budget year, and

Whereas, said transfers must be in accordance with Section 331.432 Code of Iowa,

Whereas, the purpose of the transfers are to move Local Option Sales Tax Fund revenues to the
General Basic Fund for the funding of the Economic Development department,

Now, therefore be it resolved by the Board of Supervisors of Woodbury County, Iowa, as follows:

The total maximum transfers from the Local Option Sales Tax Fund to the General Basic
Fund for the fiscal year beginning July 1, 2012, shall not exceed the sum of $ 181,764.

The Auditor is directed to correct his books when said operating transfers are made and to notify
the Treasurer of the amounts of said transfers.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County
Iowa, on July 2nd, 2012

WOODBURY COUNTY BOARD OF SUPERVISORS
Copy filed.

Motion by Clausen second by Boykin to approve and receive for signatures, a Resolution for inter-fund operating transfers for FY 2012-2013.  Carried 4-0.

WOODBURY COUNTY, IOWA
RESOLUTION FOR INTER-FUND OPERATING
RESOLUTION #10,942
      
Whereas, it is desired to authorize the Auditor to periodically transfer sums from the Local Option
Sales Tax Fund to the General Basic Fund during the Fiscal Year 2012-13 budget year, and

Whereas, said transfers must be in accordance with Section 331.432 Code of Iowa,

Whereas, the purpose of the transfers are to move Local Option Sales Tax Fund revenues to the
Rural Basic Fund for the funding of the Planning & Zoning department,

Now, therefore be it resolved by the Board of Supervisors of Woodbury County, Iowa, as follows:

The total maximum transfers from the Local Option Sales Tax Fund to the General Basic
Fund for the fiscal year beginning July 1, 2012, shall not exceed the sum of $ 77,746.

The Auditor is directed to correct his books when said operating transfers are made and to notify
the Treasurer of the amounts of said transfers.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County
Iowa, on July 2nd, 2012

WOODBURY COUNTY BOARD OF SUPERVISORS
Copy filed.

Motion by Boykin second by Monson to approve and receive for signatures, a Resolution for inter-fund operating transfers for FY 2012-2013.  Carried 4-0.

WOODBURY COUNTY, IOWA
RESOLUTION FOR INTER-FUND OPERATING
RESOLUTION #10,943
      
Whereas, it is desired to authorize the Auditor to periodically transfer sums from the Riverboat
Fund to the General Basic Fund during the Fiscal Year 2012-13 budget year, and

Whereas, said transfers must be in accordance with Section 331.432 Code of Iowa,

Whereas, the purpose of the transfers are to move Riverboat Fund revenues to the
General Basic Fund for the funding of the Non-Mandated Services,

Now, therefore be it resolved by the Board of Supervisors of Woodbury County, Iowa, as follows:

The total maximum transfers from the Riverboat Fund to the General Basic

Fund for the fiscal year beginning July 1, 2012, shall not exceed the sum of $ 74,971.

The Auditor is directed to correct his books when said operating transfers are made and to notify
the Treasurer of the amounts of said transfers.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County
Iowa, on July 2nd, 2012

WOODBURY COUNTY BOARD OF SUPERVISORS
Copy filed.

Motion by Clausen second by Boykin to approve and receive for signatures, a Resolution for inter-fund operating transfers for FY 2012-2013.  Carried 4-0.

WOODBURY COUNTY, IOWA
RESOLUTION FOR INTER-FUND OPERATING
RESOLUTION #10,944
      
Whereas, it is desired to authorize the Auditor to periodically transfer sums from the Conservation
Reserve Fund to the Capital Improvement Fund during the Fiscal Year 2012-13 budget year, and

Whereas, said transfers must be in accordance with Section 331.432 Code of Iowa,

Whereas, the purpose of the transfers are to move Conservation Reserve revenues to the
Capital Improvement Fund for conservation capital improvements,

Now, therefore be it resolved by the Board of Supervisors of Woodbury County, Iowa, as follows:

The total maximum transfers from the Local Option Sales Tax Fund to the Conservation Reserve
Fund for the fiscal year beginning July 1, 2012, shall not exceed the sum of $ 200,700.

The Auditor is directed to correct his books when said operating transfers are made and to notify
the Treasurer of the amounts of said transfers.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County
Iowa, on July 2nd, 2012

WOODBURY COUNTY BOARD OF SUPERVISORS
Copy filed.

Motion by Boykin second by Clausen to approve and receive for signatures, a Resolution for inter-fund operating transfers for FY 2012-2013.  Carried 4-0.

WOODBURY COUNTY, IOWA
RESOLUTION FOR INTER-FUND OPERATING
RESOLUTION #10,945
      
Whereas, it is desired to authorize the Auditor to periodically transfer sums from the Conservation
Reserve Fund to the Debt Service Fund during the Fiscal Year 2012-13 budget year, and

Whereas, said transfers must be in accordance with Section 331.432 Code of Iowa,

Whereas, the purpose of the transfers are to move Conservation Reserve revenues to the
Capital Improvement Fund for debt repayment for conservation capital improvements,

Now, therefore be it resolved by the Board of Supervisors of Woodbury County, Iowa, as follows:

The total maximum transfers from the Conservation Reserve Fund to the Debt Service Fund for
the fiscal year beginning July 1, 2012, shall not exceed the sum of $ 106,736.

The Auditor is directed to correct his books when said operating transfers are made and to notify
the Treasurer of the amounts of said transfers.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County
Iowa, on July 2nd, 2012

WOODBURY COUNTY BOARD OF SUPERVISORS
Copy filed.

Motion by Boykin second by Monson to approve and receive for signatures, the fiscal year 2013 appropriations Resolution.  Carried 4-0.

Woodbury County, Iowa
Appropriation Resolution
For Fiscal Year 2013
Resolution #10,946
      
Whereas, it is desired to make appropriations for each Service Area and Program Activity of

County Government for the Fiscal Year 2013, beginning July 1, 2012, and

Now, therefore, be it resolved by the Woodbury County Board of Supervisors that the amounts

detailed by Service Area on the Adopted FY 2013 Woodbury County Budget Summary Form 638-R

constitute the authorization to make expenditures from the County's funds beginning July 1, 2012

and continuing until June 30, 2013, and

Futhermore, this Appropriation Resolution extends the spending authority of each County Program

Activity to the amount appropriated to it as follows:

Fund/Dept/

Fund/Dept/

Fund/Dept/

Fund/Dept/

Division
Amount

Division
Amount

Division
Amount

Division
Amount

001-0031
20,000

001-1001
1,004,529

001-1011
604,438

001-1017
221,265

001-1051
4,048,858

001-1052
867,818

001-1061
1,081,418

001-1063
326,077

001-1065
85,412

001-1101
1,608,575

001-1103
100,107

001-1104
562,513

001-1111
88,200

001-3041
2,086,535

001-3101
140,000

001-3102
26,950

001-3112
207,466

001-3201
181,661

001-3203
10,000

001-3211
73,500

001-3403
5,586

001-3404
12,760

001-3405
10,474

001-3406
33,320

001-3407
10,831

001-3409
2,000

001-6101
307,066

001-6111
832,036

001-6113
270,714

001-6121
48,600

001-6421
23,628

001-8101
1,035,960

001-8111
517,291

001-9001
321,982

001-9002
276,141

001-9003
200,138

001-9006
8,246

001-9007
178,076

001-9011
274,831

001-9021
550,004

001-9032
12,400

001-9034
62,500

001-9101
960,768

001-9102
300,523

001-9103
369,867

001-9105
34,000

001-9108
12,250

001-9111
945,294

001-9112
519,593

002-1211
529,512

002-1402
23,520

002-1422
682,778

002-1501
26,725

002-1621
215,000

002-3301
1,817,749

002-3302
567,000

002-3312
103,946

002-3313
61,309

002-3314
73,536

002-3408
183,260

002-3501
144,972

002-8001
349,343

002-8011
250,000

002-9003
85,669

16,047,494
002-9202
980,000

003-0227
230,777

005-4211
15,800

005-6101
90,000

9,968,884
005-6301
8,000

005-9002
7,500

110-4000
1,794,667

110-4100
3,073,105

15,865,612
110-4200
6,995,729

110-4300
268,900

110-4500
152,440

110-4600
144,550

11,982,248
111-1002
808,113

111-6011
67,554

111-6021
190,872

111-6115
29,400

111-6201
6,145

111-6301
152,875

111-8021
5,600

113-8112
230,000

53,864,238
114-8112
17,500

220-0200
750,000

220-7000
7,245,230

220-9003
23,216

229-1212
125,000

231-0221
297,878

259-1211
9,415

261-6401
185,726

266-6101
30,000

274-1101
50,000

278-1066
10,000

280-1006
2,000

448-0101
87,000

448-0102
240,000

448-0104
160,000

448-0106
328,000

448-0109
105,000

448-0110
94,000

448-0111
19,736

448-0112
23,400

448-0114
5,600

448-0116
41,000

448-0119
5,375

448-0120
7,064

667-6101
74,300

667-6102
3,500

667-6103
40,551

360-3041
19,500

360-4211
175,000

360-6101
200,700

360-9101
250,000

360-9102
1,200,000

360-9111
190,000

Accordingly, until such time as a Service Area is identified as progressing to a spending level challenging

its appropriation, a budget amendment per 331.435 will not be implemented,

However, should a Program Activity approach a spending level challenging its appropriation level, and the

Service Area continues balanced, the Board of Supervisors will be requested to increase the Program's

spending authority by resolving to permit such, and,

Additionally, the Board of Supervisors may be requested to decrease a Program's appropriation by 10% or

$5,000, whichever is greater, to appropriate a like amount to a Program Activity requesting same: 331.434

sub 6 will govern actions in this regard.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury County on July

2nd, 2012

WOODBURY COUNTY BOARD OF SUPERVISORS
Copy filed.

Motion by Clausen second by Boykin to approve setting the public hearing date for a Budget Amendment #1 for FY 2013 on July 31 at 10:15a.m.  Carried 4-0.

Motion by Boykin second by Monson to approve and authorize the Chairperson to sign a Resolution on Interdepartmental Transfer of Appropriations for FY 2012, per recommendation of Dennis Butler, Board Administration.  Carried 4-0.

WOODBURY COUNTY, IOWA
RESOLUTION # 10,947
INTERDEPARTMENTAL TRANSFER OF APPROPRIATIONS FY 2012
      
Whereas, it is desired to authorize the Finance/Budget Manager to transfer the following

appropriations during Fiscal Year 2011-2012 budget year, and

Whereas such transfers must be in accordance with Section 331.434 Code of Iowa,

Whereas, the purpose is  to maintain expenditures within their respective department/

division approved appropriations, Now, therefore be it resolved by the Board of Supervisors of
Woodbury County, Iowa, as follows:

Bldg. Services
From
001-9102-491-4301
LEC Facility - Natural Gas

($5,000)

To
001-9105-491-4455
Prairie Hills - HAVC Systems

$5,000
Vet. Affairs Admin.
From
002-3305-433-1010
Gang Specialist - Wage Plan

($10,000)

To
001-3201-432-1004
V.A. Admin. - Wage Plan - Part-Time
$10,000

Crt Appointed Juv.

From

002-1402-414-4140

Dist. Crt. Operations - Telephone Expense

($1,000)

To
002-1621-416-4253
Crt. App. Juv. Attorneys - Juvenile Attorneys
$1,000

The Budget/Finance Manager is directed to correct the countys appropriations.

The above and foregoing resolution was adopted by the Board of Supervisors of Woodbury

County, Iowa on July 2nd, 2012

WOODBURY COUNTY BOARD OF SUPERVISORS
Copy filed.

Motion by Clausen second by Monson to approve and authorize the Chairperson to sign a Permit to Work in the County Right of Way by John Carr, per recommendation of County Engineer Mark Nahra.  Carried 4-0.  Copy filed.

Motion by Boykin second by Clausen to approve and authorize the Chairperson to sign a Permit to Work within the County Right of Way by Mid American Energy, per recommendation of County Engineer Mark Nahra.  Carried 4-0.  Copy filed.

The Chairperson asked if there were any individuals or groups wishing to make a presentation of items not on the agenda, or Supervisors concerns.
 
James Van Bruggen, Tax Payers Research Council, addressed the Board with concerns about a food contract that was awarded at the last meeting of the Board.

Motion by Monson second by Boykin to go into closed session for General Relief Appeal for Kim Johnson per Iowa Code Section 21.5(1)(a).  Carried 4-0 on a roll-call vote.

Motion by Monson second by Boykin to go out of closed sessions per Iowa Code Section 21.5(1)(a).  Carried 4-0 on a roll-call vote.

Motion by Boykin second by Monson to approve the appeal of Karen Johnson to overturn a denial of benefits by the Woodbury County General Relief entity.  Carried 4-0.

The Board adjourned the regular meeting until July 10, 2012.

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