Minutes - 5/5/2020

MAY 5, 2020, NINETEENTH MEETING OF THE WOODBURY COUNTY BOARD OF SUPERVISORS

The Board of Supervisors met on Tuesday, May 5, 2020 at 4:30 p.m. Board members present were Pottebaum, Radig, De Witt, and Ung. Staff members present were Heather Satterwhite, Public Bidder, Joshua Widman (by phone), Assistant County Attorney, Dennis Butler, Budget/Tax Analyst, Melissa Thomas, HR Director, and Patrick Gill, Auditor/Clerk to the Board.

The regular meeting was called to order with the Pledge of Allegiance to the Flag and a Moment of Silence.

There were no citizen concerns.

Motion by Ung second by Radig to approve the agenda for May 5, 2020, Carried 4-0. Copy filed.

Motion by Radig second by Ung to approve the following items by consent:

To approve minutes of the April 28, 2020 meeting. Copy filed.

To approve the claims totaling $396,673.71. Copy filed.

To approve the appointment of Samuel Murphy, Temporary Engineering Aide, Secondary Roads, effective 05-20-20, $13.50/hr, not to exceed 120 days; the reclassification of Jacklyn Fox, Asst. County Attorney, County Attorney, effective 05-23-20, $87,951/year, 3.7%=$3,172/year. Per AFSCME Asst. County Attorney Contract agreement, from step 8 to step 9. Copy filed.

To approve and authorize the Chairperson to sign the Authorization to initiate the hiring process for Civilian Jailer, County Sheriff, CWA: $19.86/hour. Copy filed.

To approve and receive for signature the underground utility permit for the City of Pierson. Copy filed.

Carried 4-0.

Motion by Ung second by Radig to approve and authorize the Chairperson to sign a Resolution declaring an official intent under Treasury Regulation 1.150-2 to issue debt to reimburse the county for certain original expenditures paid in connection with specified projects. Carried 4-0.

WOODBURY COUNTY, IOWA
RESOLUTION # 12,983
RESOLUTION DECLARING AN OFFICIAL INTENT UNDER TREASURY REGULATION 1.150-2 TO ISSUE DEBT TO REIMBURSE THE COUNTY FOR CERTAIN ORIGINAL EXPENDITURES PAID IN CONNECTION WITH SPECIFIED PROJECTS

WHEREAS, the County anticipates making cash expenditures for one or more capital improvement projects, generally described below (each of which shall hereinafter be referred to as a "Project"); and

WHEREAS, the County reasonably expects to issue debt to reimburse the costs of a Project; and

WHEREAS, the Board believes it is consistent with the County's budgetary and financial circumstances to issue this declaration of official intent.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF WOODBURY COUNTY, IOWA:

That this Resolution be and does hereby serve as a declaration of official intent under Treasury Regulation 1.150-2.
That it is reasonably expected that capital expenditures will be made in respect of the following Project(s), from time to time and in such amounts as this Board determines to be necessary or desirable under the circumstances then and there existing.
That the County reasonably expects to reimburse all or a portion of the following expenditures with the proceeds of bonds, notes or other indebtedness to be issued or incurred by the County in the future.
That the total estimated costs of the Project(s), the maximum principal amount of the bonds, notes or other indebtedness to be issued for the foregoing Project(s) and the estimated dates of completion of the Project(s) are reasonably expected to be as follows:

Project Fund from which original expenditures are to be Advanced Total Estimated Cost* Amount of Borrowing Anticipated Estimated Date of Completion Sheriff T.C. Parking Lot CIP Fund 103,382 103,382 6/30/2020 Dist. Health Carpeting CIP Fund 12,000 12,000 6/30/2020 EMS Fire Detection CIP Fund 4,627 4,627 6/30/2020 LEC Correct. Radios CIP Fund 27,377 27,377 6/30/2020 Emerg. Services Air Truck CIP Fund 142,420 142,420 6/30/2020 Loan Costs CIP Fund 6,700 6,700 6/30/2020 Sec. Roads Spray Equip. CIP Fund 41,518 41,518 6/30/2020 DGR CIP Fund 15,000 15,000 6/30/2020 Elections Scanners CIP Fund 2,495 2,495 6/30/2020 C.H. WCICC Equip. CIP Fund 150,000 150,000 6/30/2020 C.H. Fire Suppr. CIP Fund 55,180 55,180 6/30/2020 C.H. Data Center CIP Fund 50,000 50,000 6/30/2020 C.H. WCICC Millenium System CIP Fund 16,092 16,092 6/30/2020 Elections Equipment CIP Fund 273,209 250,000 6/30/2020 900,000
*It is intended to seek grants and other contributions to reduce the amount of borrowing required for the following Project(s):
N.A.

If such grants are not received, it is intended that the costs to be financed will be increased accordingly.

That the County reasonably expects to reimburse the above-mentioned Project costs not later than the later of eighteen months after the capital expenditures are paid or eighteen months after the property is placed in service, but in no event more than three (3) years after the original expenditure is paid.
That this Resolution be maintained by the County Auditor in an Official Intent File maintained in the office of the Auditor and available at all times for public inspection, subject to such revisions as may be necessary.
SO RESOLVED this 5th day of May, 2020.
WOODBURY COUNTY BOARD OF SUPERVISORS
Copy filed.

The Board discussed various issues related to COVID-19.

Motion by Ung second Pottebaum to extend the Board’s previous COVID-19 related actions until June 2,2020. Carried 4-0.

The Board heard reports on committee meetings.

There were no citizen concerns.

Board concerns were heard.

The Board adjourned the regular meeting until May 12, 2020.

Meeting sign in sheet. Copy filed.